REQUEST FOR PROPOSAL

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Meeting Professionals International (MPI), the meeting and event industry’s largest and most vibrant global community helps our members thrive by providing human connections to knowledge and ideas, relationships and marketplaces. MPI membership is composed of more than 24,000 members belonging to 71 chapters and clubs worldwide.

The Potomac Chapter of Meeting Professionals International (PMPI) is one of the organization’s largest chapters with nearly 1,000 members. Established in 1978, PMPI continues to build a diverse, international meeting industry community in the Northern Virginia, Maryland and Washington, D.C. areas. By connecting more members to more opportunities for professional development and successful business partnerships, PMPI delivers ever greater value to its members year over year. Of the nearly 1,000 members, approximately 60 percent represent association, non-profit and corporate meeting planner professionals.

Purpose of Event/Anticipated Outcome of Event:

The Educational Experiences are PMPI’s primary way to deliver current and timely education to our members. Listed on the last page are potential topics for this year’s education; if any are appealing to you or your General Manager, you may also request to host a specific topic.

After reviewing the requirements below, you may submit your proposal (by email, mail or fax) to:

PMPI

18222 Flower Hill Way, Suite 270

Gaithersburg, MD 20879

Attn: Melissa Benowitz

FAX: (877) 332-5186

EMAIL: info@pmpi.org

PMPI expects that all work will be performed in a professional manner. All information provided in this RFP is proprietary and for this purpose only. Information cannot be released without written permission from PMPI. Final decision will be made by the PMPI Board Director for Professional Development and the Vice President of Education.

Critical Decision Elements:

• Member of MPI
• Complimentary food/beverage and meeting space
• Complimentary internet access for registration
• Discounted speaker sleeping room rate, if applicable
• Discounted or complimentary parking
• Best offer comparative to market is highly encouraged
• Ability of vendor to provide high level service
• Recommendations from previous and/or existing clientele

Host Benefits:

The host venue will serve as the backdrop for this event, resulting in the opportunity to showcase their venue and services to key decision-makers from the Washington Metro meeting and events industry and beyond. Specific sponsorship benefits can vary depending on host need and level of sponsorship. Possible benefits include the following:

• PMPI member mailing labels
• Podium time to promote venue to audience (2 minutes)
• Prominent sponsorship recognition on all marketing materials used to promote the event
• (2) complimentary registrations to the event
• One blast email sent by PMPI to members

Event Name:

2013-2014 Educational Experience

Key Contact:

Emily DeYoung, CMP

Board Director, Professional Development Meeting Professionals International, Potomac Chapter

deyoung@case.org

Tammy Kockaya, CMP

Vice President, Education Meeting Professionals International, Potomac Chapter

tkockaya@kpmg.com

Preferred Dates:

Please contact a member of our site selection team for open and preferred dates.

Attendance:

Average planner attendance at past events: 35 – 40 percent

Number of Anticipated Attendees:

80-100 average per event based on history

Venue Type:

Hotel or conference venue near a Metro Station in Washington, D.C., Northern Virginia and Maryland

Location of Venue:

Order does not indicate preference; all equally weighted

1. Washington, D.C. Golden Triangle
2. Washington, D.C. Downtown
3. Washington, D.C. Capitol Hill
4. Metro accessible in Arlington/Alexandria and Bethesda or Silver Spring